Meeting booking with transport optimization.
With self-service meeting booking, your customers can book a meeting with you at any time of the day or night.
Hubhus automatically finds the most optimal time for the customer based on available staff, area distribution, and minimal travel time – and of course, it syncs with your calendar.
And we can document that it results in more meetings!


Possible optimizations
For a customer who visits homeowners with 6 sales consultants, we have analyzed the optimizations they have achieved after activating self-service meeting booking with travel optimization.
Before the meeting booking system, employees were responsible for all bookings, optimizing travel, allocating the correct time for meetings, and managing the existing calendar across all traveling sales consultants.
per employee/per year
-
43.296 km774 hours of driving time5.6 ton less CO2
-
330 more mettings476 self-booked meetings45% more revenue estimated
95 km.
Average distance driven per meeting
54 km.
Average distance driven per meeting
- 41 km. saved per meeting
1 hour and 43 minutes
Average driving time per meeting
*Average speed is set to 55 km/h.
59 minutes
Average driving time per meeting
- 44 minutes saved per meeting
12,35 kg.
*It is assumed that 130 g CO2 is emitted per km.
7,02 kg.
*It is assumed that 130 g CO2 is emitted per km.
- An improvement of 5,33 kg. less CO2 emitted per meeting.
3.3 meetings
Average meetings held per day per employee
4.8 meetings
Average meetings held per day per employee
- 1.5 more meetings are held per day per employee
0 meetings
Per week
It has not been possible for customers to book meetings without speaking to an employee.
55 meetings
Per week
The reason is that customers can self-book a meeting 24/7.
- An improvement of 55 additional meetings.
Data has been compiled comparing the period before booking optimization with the period after booking optimization.
Monday – Friday 10:00 AM – 5:00 PM.
The bookings are distributed as follows:
- 56% of all bookings have occurred outside of business hours.The day of the week with the most bookings is Monday.
- 23% of all bookings have occurred on Saturday and Sunday.The time period with the most bookings is between 8:00 PM and 9:00 PM.
Ensures consistent and professional communication
Hubhus ensures that the customer receives consistent communication based on the task type. Read more about automatic customer handling in Hubhus here
Resource planning
Plan and optimize your resources efficiently in the calendar. With Hubhus’ built-in logistics system, it ensures that employees can travel from point A to point B, and appointments are kept.
Intelligent booking system
With the self-service booking system, which integrates with Microsoft Outlook, you can allow your customers to book meetings with the company 24/7, based on availability, travel time, working hours, holidays, and events.
Integration with Office 365
With integration to Microsoft Office 365, the calendar takes into account where your employees are and where they need to be, such as picking up children or going to the dentist.
Automatically advises customers
Set automation for your bookings, so the calendar can automatically notify participants of an event, ensuring everyone is synchronized regarding the date and time. Read more about automations in Hubhus here
CO2 friendly driving
Optimize company travel while being environmentally friendly. Hubhus can show how much CO2 emissions the customer can save by booking a time when you are closest to their address.
Optimize your company’s travel and book even more meetings
We have developed the self-service meeting booking functionality to ensure you make optimal use of your employees’ time.
Whether the title is salesperson, appraiser, technician, or insurance broker, Hubhus ensures that the calendar is always fully booked, while also making sure the kids are picked up on time – and you make it to your dentist appointment.
Hubhus can also present the most CO2 friendly time for your customers, helping you make a greener impact while optimizing your mobile workforce’s schedule.

